Onboarding Specialist

Description

The Global Talent Acquisition (GTA) Team is looking for a Coordinator who shares the vision and interest in providing an exemplary customer service experience to our North American based candidates. Applicants who have a customer service focus, a passion for providing superb candidate care and always looking for new ways to improve or automate processes will be successful. You will partner with our Recruiters to deliver a candidate centric hiring experience that requires expert judgment and attention to detail to support our growing Software & Services organization. This is a high touch role, white glove service is a must.

Responsibilities

• Schedule complex interviews with excellent candidate care
• Manage scheduling conflicts and calendar changes from candidate and interview teams
• Educate Recruiters and other stakeholders on how to best use interview scheduling tools
• Provide outstanding candidate care; ensure timely and accurate feedback to all inquiries for our Candidates, Recruiters, Hiring Managers, and HR Partners
• Provide in-person candidate greeting and onsite interview support
• Monitor background checks and drug screens during the pre-employment stage, providing status updates and escalations where needed to ensure timely start dates
• Manage and maintain candidate trackers in alignment with the Applicant Tracking System and candidate pre-employment results
• Communicate to recruiting team any challenges throughout the recruiting, interviewing, and pre-employment process

Additional Skills & Qualifications

• Proficiency in using applicant tracking system (particularly Workday), and background check vendor tools (like HireRight)
• Previous experience supporting recruitment of technical roles in a fast-paced environment, particularly in big tech companies
• Bachelor’s degree
• Proficiency in Microsoft Suite products (Outlook, Excel, Teams)
• Agility to quickly learn new processes and recruiting technologies
• Excellent customer service skills both written and verbal
• Strong administrative and organizational skills
• Minimum 4-5 years supporting recruiting activities in a Coordinator capacity (including complex interview scheduling and monitoring background checks with adjudication)

This is a Contract position based out of Warren, MI.

The pay range for this position is $29.00 - $33.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in Warren,MI.

This position is anticipated to close on Jun 19, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.