Talent & Onboarding Specialist

Job Title: Talent & Onboarding Specialist

Reports to: Talent & Onboarding Manager

Location: Heritage Behavioral Health Center, 2965 N. Main, Decatur, IL 62526

Schedule: 8:00a – 5:00p; Monday–Friday

Work Setting: In-Person

FLSA Status: Non-Exempt

Position Type: Full-Time

Position Overview:

The Talent & Onboarding Specialist supports Heritage Behavioral Health Center’s recruitment operations, ensuring every new hire experiences a seamless and welcoming hiring and onboarding process. Reporting to the Talent & Onboarding Manager, this role provides hands-on coordination across recruitment and onboarding.

This position assists with recruiting, scheduling, pre-employment screening, and onboarding logistics, serving as a key point of contact for applicants and new hires.

Primary Goal: Ensure every new hire experiences a seamless and welcoming hiring and onboarding process.

Leadership & Team Expectations:

• Model Heritage’s mission, values, and ethical standards in all interactions.
• Provide a positive, professional, applicant- and employee-friendly experience.
• Maintain confidentiality and attention to detail.
• Collaborate effectively with the Talent & Onboarding Manager and hiring managers.
• Communicate clearly and follow through reliably.

Core Responsibilities:

Recruitment Operations

• Assist with recruiting and applicant communication.
• Coordinate interview scheduling.
• Process background checks, drug screens, reference checks, and credential verification.
• Maintain recruitment tracking.
• Complete employment verifications.
• Assist the Talent & Onboarding Manager with recruitment initiatives.

Onboarding Coordination

• Prepare and process new hire paperwork.
• Coordinate orientation and onboarding checklists.
• Conduct 30-day onboarding follow-up.
• Ensure onboarding tasks are completed accurately and on time.
• Perform other duties as assigned consistent with this role.

Performance Expectations / What Success Looks Like:

The Talent & Onboarding Specialist will be successful in this role when:

• Applicants and new hires receive timely, organized, and welcoming communication.
• Pre-employment screening is completed accurately and on schedule.
• Recruitment tracking and onboarding records are accurate and up to date.
• The Talent & Onboarding Manager is well-supported in filling positions.

Knowledge, Skills and Abilities:

• Strong organizational skills and attention to detail.
• Excellent interpersonal and communication skills.
• Ability to manage multiple tasks and deadlines.
• Comfort with applicant tracking systems, HRIS (ADP), and Microsoft Office.
• Ability to handle confidential information with discretion.

Education and Experience:

Required:

• High school diploma or equivalent.
• Minimum 1 year of administrative, customer service, or HR experience.

Preferred:

• Associate’s or Bachelor’s degree.
• Experience in recruitment, onboarding, or HR.
• Experience in healthcare or a nonprofit setting.

Note: Equivalent combination of education and experience will be considered.

Physical Requirements and Working Conditions:

• Ability to sit, stand, and work at a computer for extended periods.
• Ability to occasionally lift and carry office materials or supplies (up to approximately 20 lbs).
• Ability to travel occasionally between Heritage sites as needed.
• Valid driver’s license, reliable transportation, and proof of current auto insurance may be required.
• Ability to respond calmly and effectively in sensitive or high-pressure situations.