About Urth Caffé

Urth Caffé started in 1989 as the first heirloom and organic coffee company in the USA. Urth is a strong, growing company with a bright future filled with many exciting opportunities. We are always looking for great, kind, hardworking people to join our team and become a part of the growing Urth Caffé family!

Position Overview

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Management reserves the right to assign additional responsibilities as needed, and duties may change based on business needs.

The HR Onboarding Specialist is responsible for managing the full-cycle onboarding process for all new hires, ensuring a seamless, compliant, and engaging employee experience from offer acceptance through orientation and transition to their assigned location. This role requires exceptional organizational skills, accuracy, urgency, and confidence facilitating new hire orientations for large groups. The ideal candidate is bilingual in Spanish and English, highly knowledgeable in Human Resources, and experienced using ADP Workforce Now.

Key Responsibilities

Manage the full-cycle onboarding process for all new hires across multiple locations.
Coordinate and facilitate new hire orientation sessions in both English and Spanish.
Present company policies, procedures, benefits, culture, and compliance information to large groups with professionalism and confidence.
Ensure all onboarding documentation is completed accurately, timely, and in compliance with federal, state, and company requirements.
Process new hire information through ADP Workforce Now, ensuring data accuracy and timely employee setup.
Complete and audit Form I-9s, E-Verify (if applicable), tax forms, direct deposit, wage notices, and all required employment documentation.
Maintain accurate employee personnel files and electronic records.
Partner with Recruiting, Operations, Payroll, and Store Management to ensure a smooth transition for all new employees.
Track onboarding metrics and provide regular status updates to the HR leadership team.
Respond promptly to employee and manager inquiries regarding onboarding and employment documentation.
Ensure strict confidentiality of employee information.
Identify opportunities to improve onboarding processes and enhance the new hire experience.
Assist with additional HR projects and administrative duties as assigned.

Qualifications

Education

Bachelor’s degree in Human Resources or equivalent.

Experience

Minimum of 3 years of Human Resources experience with a strong understanding of onboarding and HR compliance.
Demonstrated experience managing high-volume, full-cycle onboarding.
Advanced proficiency with ADP Workforce Now (required).
Fluent bilingual in English and Spanish (reading, writing, and speaking) is required.
Strong knowledge of:
Employment laws and HR compliance
Form I-9 and employment eligibility verification
New hire documentation
Personnel records management
Exceptional verbal and written communication skills.
Confident public speaker with the ability to lead engaging orientation sessions for large groups.
Highly organized with exceptional attention to detail and accuracy.
Ability to prioritize multiple tasks while meeting tight deadlines.
Professional, approachable, and customer service-oriented.
Proficient in Microsoft Office Suite (Excel, Word, Outlook).

Preferred Qualifications

Experience supporting multi-location or high-growth organizations.
Experience working in the hospitality or restaurant industry.
HR certification (PHR, SHRM-CP, or equivalent) is a plus.

Key Competencies

Sense of urgency
Accuracy and attention to detail
Strong HR knowledge
Excellent organizational skills
Time management
Professional communication
Public speaking and presentation skills
Problem solving
Team collaboration
Adaptability
Confidentiality and discretion
Customer service mindset

Physical Requirements:

The ability to lift up 25 pounds regularly & un-assisted

Ability to remain seated and work at a computer for extended periods.
Ability to occasionally lift up to 15 pounds.
Ability to travel occasionally to company locations, if needed.

Work Environment

This position operates in a professional office environment and may require occasional visits to company locations. The role involves frequent use of computers, accounting software, and standard office equipment.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity or expression, national origin, age, disability, protected veteran status, or any other characteristic protected by law. Urth will consider qualified applicants with criminal histories in a manner consistent with all legal requirements. Employment will be contingent upon Urth’s receipt of proof of the applicant’s right to work in the United States consistent with federal law.

The employer reserves the right to assign other duties as needed. Duties responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. This includes covering for absent colleagues, taking on new tasks to meet business demands, or otherwise balancing the workload. This job description is subject to change as business needs evolve.

HR Onboarding Specialist

About the Role

Skills

Full job details