People Operations Onboarding Specialist

About the Job

*This is an onsite position, requiring 4 days in our corporate office located in Brentwood, TN*

Welcome to Ovation Healthcare! 

At Ovation Healthcare we’ve been making local healthcare better for more than 40 years. Our mission is to strengthen independent community healthcare. We provide independent hospitals and health systems with the support, guidance and tech-enabled shared services needed to remain strong and viable. With a strong sense of purpose and commitment to operating excellence, we help rural healthcare providers fulfill their missions.  

The Ovation Healthcare difference is the extraordinary combination of operations experience and consulting guidance that fulfills our mission of creating a sustainable future for healthcare organizations. Ovation Healthcare’s vision is to be a dynamic, integrated professional services company delivering innovative and executable solutions through experience and thought leadership, while valuing trust, respect, and customer focused behavior.  

We’re looking for talented, motivated professionals with a desire to help independent hospitals thrive. Working with Ovation Healthcare, you will have the opportunity to collaborate with highly skilled subject matter specialists and operations executives, in a collegial atmosphere of professionalism and teamwork.  

Ovation Healthcare’s corporate headquarters is located in Brentwood, TN. For more information, visit www.ovationhc.com.  

Summary:

The People Operations Onboarding Specialist supports and facilitates People Operations processes and assists the People Operations Generalist. This role provides administrative support to the People Operations function as needed, including record-keeping, file maintenance, and HRIS entry. The position will also assist with new hire paperwork and projects related to general People Operations compliance. This is an on-site role working in the corporate office in Franklin, TN.

Duties & Responsibilities:

• Ability to be in office at least 4 days per week (Brentwood, TN).
• Help with On-Boarding new employees; help with termination paperwork
• Serve as the liaison between People Operations and IT for all outgoing and incoming laptops
• Coordinate with the People Operations Generalist on company-wide emails; set up meetings; review and distribute mail
• Maintain Employee Records and keep up with all the paper and non-paper files
• Review People Operations check requests and invoices and allocate expenses to the correct cost centers
• Assist with Recruiting needs
• Provide administrative support to the People Operations Generalist and broader People Operations team
• Monitor background checks and communicate findings to the People Operations Generalist
• Responsible for I-9 compliance, conduct I-9 meetings and continual audit compliance
• Help maintain Workday (org structure, etc.)
• Process onboarding for contractors
• Assist with reports for leadership, etc.
• Assist with audits, as required
• Support People Operations activities related to mergers, acquisitions, and employee rebadges, including documentation, data coordination, onboarding, and employee communications

Qualifications:

• Highschool graduate or GED
• Previous experience performing administrative functions and/or data entry in a professional setting
• Previous experience in a Human Resources role a plus
• Experience with Workday or other similar HRIS or ATS preferred
• Experience with MS Office required

Working Conditions and Physical Requirements:

• This is a Hybrid position with mostly in office work with flexibility for reason to work remote. As such, for remote work the candidate must have:
• Reliable high-speed internet connection is required for all remote/hybrid positions.
• Access to stable Wi-Fi with sufficient bandwidth to support video conferencing, cloud-based tools, and other online work-related activities.
• A HIPAA-compliant work environment is required, including a secure workspace free from unauthorized access or interruptions, no use of public Wi-Fi unless connected through a secure company-provided VPN, and compliance with all applicable HIPAA privacy and security regulations.

Benefits

The base compensation range for this position is:

Compensation ranges could be hourly or salary depending upon the exempt status of the posted position.

Beginning compensation is determined based on objective factors such as location, qualifications, skills, certifications, and experience. Typically, a candidate is hired in the lower to midpoint of the range; the top end of the range is reserved for candidates with extensive specialized experience and mastery within the role. Compensation may increase over time based on performance, experience, and tenure.

Compensation is only part of Ovation's total compensation package. Some additional benefits offered to full-time associates are:

• Comprehensive health and wellness benefits such as medical, dental, vision, life insurance, short and long-term disability coverage
• HSA with employer contributions, flexible spending accounts for health care, and dependent care accounts
• Wellness platform with premium incentives
• Employee assistance support and additional voluntary supplemental plans including accident, critical illness, hospital indemnity, and child disability insurance
• Robust and flexible paid time off offerings and company paid holidays
• 401(k) plan with discretionary employer match opportunities
• Professional development opportunities
• Company issued equipment