Payroll & Onboarding Specialist (Sunrise Ford of Fontana)

Job Description

Payroll & Onboarding Specialist - Sunrise Ford of Fontana

Position Summary

The Payroll & Onboarding Specialist is responsible for the accurate and timely processing of employee payroll and managing the onboarding process for new hires. This position serves as a key point of contact for employees and management regarding payroll, timekeeping, onboarding, benefits, employee records, and HR-related administrative matters.

The ideal candidate is highly organized, detail-oriented, confidential, and comfortable working in a fast-paced environment with multiple deadlines. This position requires strong knowledge of payroll processes, and applicable federal and California employment requirements.

Essential Duties and Responsibilities

Payroll Administration

• Process semi-monthly payroll accurately and timely for approximately 180 employees.
• Review and verify employee timecards, hours worked, overtime, meal and rest breaks, PTO, sick leave, bonuses, commissions, deductions, and other payroll adjustments.
• Review payroll reports prior to submission and identify and resolve discrepancies.
• Enter and maintain employee pay rates, compensation changes, promotions, deductions, and other payroll-related changes.
• Process new hires, terminations, transfers, pay changes, and other employee status changes in the payroll/HRIS system.
• Coordinate with managers and department leaders to obtain payroll approvals and resolve payroll questions.
• Maintain accurate payroll records and documentation.
• Assist with off-cycle payrolls, manual checks, final paychecks, and payroll corrections as needed.
• Maintain confidentiality of payroll information and employee personal and compensation data.
• Assist with payroll audits and provide reports as requested by management or accounting.

New Hire Onboarding & Offboarding

• Coordinate the onboarding process from offer acceptance through the employee's first day.
• Create and maintain employee profiles in ADP and other applicable systems.
• Ensure new hires complete required employment and onboarding documentation and trainings.
• Verify completion of required forms, including Form I-9, tax forms, direct deposit information, acknowledgments, and company policies.
• Coordinate background checks, drug testing, pre-employment requirements, and other applicable hiring procedures.
• Ensure new employees receive required handbooks, policies, benefits information, and company documents.
• Coordinate onboarding schedules with managers and department leaders.
• Monitor outstanding onboarding paperwork and follow up with employees and managers as necessary.
• Maintain complete and organized personnel files.
• Process final/termination checks.

Benefits Administration

• Assist employees with benefit enrollment and general benefits questions.
• Coordinate new hire enrollment and qualifying life event changes.
• Assist with open enrollment activities, including employee communications, enrollment paperwork, and benefit meetings.
• Maintain accurate benefit enrollment records and coordinate with benefit administrators and carriers as necessary.
• Monitor benefit deductions and assist with resolving payroll/benefit discrepancies.

Compliance

• Maintain working knowledge of federal and California payroll and employment requirements.
• Assist with compliance related to wage and hour requirements, payroll deadlines, required employee documentation, paid sick leave, final pay, meal and rest periods, and other applicable employment requirements.
• Maintain required payroll and employee records in accordance with company policies and applicable laws.
• Escalate complex payroll, employee relations, or compliance matters to HR leadership or appropriate outside resources.

Go Auto is an equal opportunity employer. We are committed to creating a diverse and inclusive work environment and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status under applicable law. All employment decisions are based on qualifications, merit, and business needs. For more information regarding the EEOC, please visit: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf.