Onboarding Specialist
Allied Fire Protection
- Location
- Onsite (Pearland, Texas)
- Employment
- Full-time
- Level
- Mid Level
Posted 6 days ago
About the Role
Allied Fire Protection is a full-service fire protection company serving commercial and mining clients. The Onboarding Specialist manages the administrative pre-employment and onboarding process, ensuring a positive candidate experience and accurate record maintenance.
Skills
Human Resources
Recruitment
Onboarding
Administrative Support
ADP Recruitment Portal
Data Entry
Communication
Microsoft Office
Training Coordination
Compliance
Record Maintenance
Leadership
Coaching
Organization
Attention To Detail
Confidentiality
Full job details
ONBOARDING SPECIALIST
Position Summary
Under the direction of the Director of Human Resources and the Talent Acquisition Manager, the Onboarding Specialist will manage the administrative pre-employment, onboarding and apparel process for all new hires for our growing Allied office locations.
Job Responsibilities include but are not limited to:
- Administrative point of contact for offer letters, pre-employment testing, new hire paperwork, and new hire orientation.
- Support the Talent Acquisition Lead in the overall hiring process including providing feedback for areas of improvement and streamlining.
- Provide technical support for candidates with the ADP Recruitment portal, ensuring ease of access for accepting job offers and consenting to background check/drug screenings.
- Coordinate all departments involved in onboarding to ensure a Best-in-Class orientation/day 1 experience. This includes but is not limited to: Human Resources/Training & Development, Payroll, Safety, IT and Corporate Services.
- Prepare New Hire packages for all new hires and ensure that they are shipped to the respective office and received timely.
- Maintain Inventory and place ad hoc orders for New Hire merchandise and apparel.
- Troubleshoot training issues to ensure that all safety and compliance training is completed prior to completion of orientation.
- Sign off on new hire onboarding and training at the end of day 1 – communicate completion with Superintendent, Manager, HR, Payroll and Safety.
- Ensure positive applicant experience throughout the hiring process.
- Provide timely ongoing communication with hiring manager on applicant status changes throughout the hiring and onboarding process.
- Hire candidate in ADP and maintain all employee records in Employee Documents
- Develop partnerships with key internal/external stakeholders, involved in the hiring process.
- Be responsible for data entry into the Application tracking system in ADP and the maintenance of records.
- Update the job requisition list for the Executive Team on a weekly basis.
- Other duties as assigned.
Knowledge:
- Bachelor’s Degree in Human Resources, Business Administration, or related field; or an equivalent combination of education and experience
Work Experience:
- Minimum of 3 years Human Resources experience with specific expertise in recruitment or onboarding experience.
Skills and Competencies:
- Excellent written, verbal and presentation skills
- Detail oriented with excellent organization skills
- Proficient in working with Microsoft Office Products
- Familiarity with industry best practices and standards
- Ability to translate complex problems and concepts in training
- Tactful, diplomatic, confidential and the highest level of integrity.
- Strong leadership with demonstrated skills and ability to coach and develop others.
- Demonstrate the ability to operate effectively in an independent manner, using independent judgment and an understanding of strategic and tactical business needs.
Physical Requirements
- 100% Office Setting, including sitting, some bending, walking and viewing