Onboarding Specialist

Job DetailsJob Location: SEF - Miami, FL 33167Job Shift: DayJoin Our Team as a Bilingual Onboarding Specialist in Miami! Overview: Mr. Greens has proudly grown into one of the largest privately-owned produce distributors in Florida. With deliveries 365-days a year, 7-days a week and multiple runs per day, Mr. Greens has set the gold standard for service. Mr. Greens serves a large variety of clients, including restaurants, hotels, country clubs, caterers, grocery stores and retail outlets. Summary: The HR onboarding specialist provides on boarding and offboarding support by hiring managers and new employees during their induction or exit and ensure a smooth transition QualificationsAccountabilities: Act as a key contact for all issues related to on-boarding and monitors progress, includes interdepartmental communication with administration, and credentialing to ensure a smooth hiring process for the new candidates Coordination of Orientation Preparing new hires for first day of work. Entering all new hire data into HRIS Partnering with Hiring Managers, IT, and other necessary departments to prepare for new hires Sending out new hire welcome packets containing required payroll forms, I-9s, benefits information, and other basic company information; Arrange for new hires to complete pre-employment drug test and DOT physical if applicable Ensure all required onboarding paperwork is complete and filed Works closely with VP of HR and HR Manager. Manages electronic new hire Onboarding system. Screen candidate applications, conduct phone interviews, and arrange in person interviews between the applicant and the hiring manager Assist the hiring manager with ordering company equipment such as cell phones, pay cards and e-mail address Provide new hires with answers to questions, work with the hiring managers to make sure they receive the support needed Provide and document the required safety and compliance training for the new team member to begin his/her assignment Plan and execute employee birthdays and appreciation events Performs other duties and responsibilities as assigned. Knowledge Skills/Abilities: Strong interpersonal skills with the ability to communicate with all levels of personnel, Ability to execute tasks independently. Significant attention to detail Ability to maintain confidentiality with sensitive data. Excellent organization and time management skills to handle multiple tasks in an environment with large volumes of data and paperwork. Must demonstrate ability to work in a team environment. Must demonstrate effective oral communication skills with good vocabulary, good grammar and a passion for excellence in customer service Displays professionalism through sound judgment, initiative, flexibility, and attention to detail Requirements: 1 or more years of HR experience, preferably as an HR assistant Excellent written and oral communication skills Must be able to work in a dynamic environment Experience using HRIS- Paycom (preferred) Proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint) Bilingual Benefits   Medical/Dental/Vision/Disability Insurance PTO Holiday Pay 401(k)