HR Onboarding Specialist

Overview

The Human Resources (HR) Onboarding Specialist is responsible for overseeing the onboarding process for candidates from the offer accepted stage through the first day of employment (NEO). This position reviews onboarding documentation for accuracy and completeness, communicates consistently with candidates, recruiters and hiring managers assists Human Resources Operations Coordinators (HRCs) with conducting background checks, sends reminders and helps troubleshoot with technology or questions. The HR Onboarding Specialist is a proactive and reliable communication point for the onboarding candidate throughout pre-employment process. This role requires close collaboration with candidates, recruiters, and external vendors to ensure a seamless and efficient onboarding experience. 

Responsibilities

The essential job duties/responsibilities of the position include but are not limited to the information listed below: 

• Coordinates onboarding background checks and other required verifications. 

• Consistently communicates with candidates to obtain necessary information and documentation for background check screenings and troubleshoot issues.

• Reviews and verifies the accuracy of candidate information and ensures compliance with company policies and legal requirements.

• Liaises with external vendors to manage and expedite the background check processes.

• Maintains accurate records of all Onboarding activities and updates internal process documentation and HRIS system accordingly.

• Provides status updates to Recruiters, hiring managers and HR team members regarding the progress of Onboarding background checks.

• Addresses any issues or discrepancies found during the Onboarding process and escalates, as necessary.

• Ensures a positive candidate experience by providing clear and timely communication throughout the Onboarding process.

• Assists in the continuous improvement of Onboarding procedures and policies to enhance efficiency and compliance.

• Assists with special projects as needed.

• Performs other duties, as assigned.

 

Knowledge and Skills:• Experience in an HR role, preferably with a focus on background screening or compliance.• Strong attention to detail and accuracy in handling sensitive information.• Excellent organizational and time management skills, with the ability to manage multiple tasks and deadlines.• Effective communication and interpersonal skills, with a professional and approachable demeanor.• Proficiency in HRIS and/or ATS systems and Microsoft Office Suite.• Ability to work independently and collaboratively in a team environment.

About Vinfen

Established in 1977, Vinfen is a nonprofit, health and human services organization and a leading provider of community-based services to individuals with mental health conditions, intellectual and developmental disabilities, brain injuries, and behavioral health challenges. Our services and advocacy promote the recovery, resiliency, habilitation, and self-determination of the people we serve. Vinfen's 3,500 dedicated employees are experienced, highly-trained professionals who provide a full range of supportive living, health, educational, and clinical services in over 550 sites throughout Massachusetts and Connecticut. For more information about Vinfen, please visit www.vinfen.org/careers.

 

My Job. My Community. My Vinfen.

 

Vinfen is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Qualifications

Typical Requirements:Minimum of two years of experience in an HR administration function.

Preferred /Required Education:High School required, Bachelor’s degree preferred.

Driving Requirements:Driving is not required.

Physical Effort:Ability to lift at least 25 pounds using proper lifting techniques.

Ability to operate a computer and other office equipment such as a calculator, copier, and printer.

Ability to remain in a stationary position 50% of the time as needed.

Ability to bend, reach, file, sit, stand and move around the facility.

Ability to speak, hear and communicate with clients, staff and external representatives. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Pay Range

Starting from USD $58,000.00/Yr.