Account Coordinator

Quinn Account Coordinator Job Description

Responsibilities include but are not limited to:

• Conduct research and build media lists, editorial calendars, awards lists, influencer lists with direction from account team.
• Create social media calendars with captions, content etc. from account or internal Quinn teams.
• Monitor media, social coverage, travel trends and destination competitors; track and organize client coverage for internal reporting
• Maintain internal calendars of key regional moments (holidays, festivals, seasonal travel trends) to support proactive planning.
• Assist in organizing cross-destination materials for multi-market pitches or campaigns.
• Maintain and update background materials for press releases, pitches, agency roundups, partnerships, creative ideas, award submissions, fact sheets, blurbs, events and other PR initiatives.
• Maintain consistency across accounts by with standardized templates, trackers, and formats provided.
• Research and compile in-destination partner lists (tour operators, hotels, restaurants, etc.)
• Track US & Canada relevant travel updates (airlift, travel alerts, season considerations) for internal awareness
• Support account organization by maintaining trackers, timelines and key account information to ensure clear team-wide visibility.
• Draft and distribute first round of select pitches and press releases that were approved by the respective supervisor/assigner.
• Potential to:
• Assist account teams with day-to-day tasks, projects and scheduling depending on assignment.
• Coordinate and book travel for media + influencer press trips.
• Provide administrative support such as drafting clip memos, coverage reports, maintaining clip grids, reports (monthly, quarterly, yearly), maintain RSVP lists, briefing books (including for media and/or influencer stays), and more.
• Other projects as assigned such as submitting calendar/event listings and more.
• Assist with press trips or events as needed (coordination of bookings, itineraries, face sheets, etc.
• Attend in-house trainings.

Interested candidates must meet the following requirements:

• Bachelor’s degree in Public Relations, Communications, Journalism or English preferred
• Previous PR experience (at least 1 PR internship and/or 1 year of agency experience); interest in travel, food, wine & spirits is a plus.
• Spanish-language skills are preferred but not required.
• Excellent verbal and written communication skills, and strong interpersonal skills.
• Team player, willing to take on any task, large or small.
• Must also be proactive, organized and have the ability to multi-task.
• Ability to anticipate, manage time effectively and meet deadlines with strong attention to detail.

Candidate lives within commuting distance of New York City area or is willing to relocate.